مطلوب مدير مكتب لدى شركة تكنولوجيا المعلومات

 Office Manage

An IT company in Amman, Jordan is looking for a office manager

We are looking for an active CEO Office Manager to be acting as a liaison between the CEO and other entities, this includes preparing and following up on internal & external correspondence, following up on the CEO’s administrative work, organizing priorities, organizing the CEO’s meetings, and providing the concerned parties in the division with copies of instructions and decisions.

Duties & Responsibilities:
– Coordinating all of the CEO’s office activities, receiving all faxes, letters, and phone calls, and providing the required logistics support for the CEO’s office.
– Providing and organizing the CEO’s office incoming/outgoing correspondence in special files, and ensuring the security of the files according to the archiving system.
– Organizing the CEO’s meetings with internal and external entities, issuing and distribution of the invitation cards with attached meeting agenda to attendees.
– Attending the CEO’s meetings, preparing minutes of meetings and schedules, following up by printing the reports and distributing them, documenting the decisions, and providing the departments with a copy of the CEO’s office decisions and instructions.
– Preparing the CEO’s answer scripts according to requirements, and ensuring that they are forwarded to the concerned parties.
– Arranging programs, events, travel reservations or conferences for the CEO.
– Identifying the budgets and estimated budgets, and monitoring the financial performance for the CEO’s office in coordination with the CFO
– Securing the incoming/outgoing confidential information from/to the CEO office.

Job Requirements:
– Bachelor Degree in Business Administration or any related field.
– 3 to 5 years experience in office management.
– Excellent command of English language.
– Excellent Computer Skills (MS Applications and internet).
– Dynamic, flexible, proactive & committed personality.
– Professionalism in the following:
• Professional knowledge in preparing for meetings, correspondences and arranging appointments.
• Professional knowledge in indexing and archiving.
• Professional knowledge in writing reports and minutes of meetings.
• Professional knowledge in laws and regulations applicable.

Email your CV to accounting@creativeinvestments.me with a subject line indicating the position